Job Opportunities

We currently have the following vacancies;

Operations Coordinator (Part Time)

Finance Assistant and Bookeeper (Part Time)

Cleaner (Part Time)

Occasional Chef/Caterer

Volunteer opportunities

Please scroll down to find further information on the vacancies.

Operations Coordinator (Part Time)

Deadline for applications. Monday 2 September, Interviews: w/c 9 September, dates tbc

Background to this role: We have had the benefit of an excellent administrator/bookkeeper that helped us shift from paper-based systems to more efficient and robust processes; for example, using Salesforce as an online shared platform. We have improved many routine tasks central to operations: e.g. hiring forms, terms and conditions, policies and procedures, online databases, BACS payments.

As we have evolved, we have learned that as a small part-time team, communication between us and our clients is pivotal.  The Operations Coordinator will provide a consistent presence, enabling a point of contact for clients, the operating team, contractors and others. We envisage a significant proportion of the part-time hours will delivered during regular office hours, over a few hours per day spread over 3-4 days per week, either based from home, or a pop up office in the Forest Ark at the wood.

Details of the job role:

  1. Client liaison (hire)

A major revenue stream and one of the ways we fulfil our charitable objectives is through our clients who hire the wood and run their own events. You will be a primary point of contact for clients, receiving calls and enquiries for hiring, meeting clients, showing them the wood, and supporting them from their first enquiry to taking bookings (see below), deposits and final payments, and receiving client feedback after their booking/ event.

  1. Internal programmes (our own events)

We also run our own programmes, for example: conservation volunteering days, outdoor education for young people, wellbeing and resilience events for health professionals (see our website for details).  Liaising with the Programme Manager, you will support the administration of our programmes, e.g. participant enquiries, joining instructions, payments, disclaimers, finalising details with the programme leader.  After an event, you will be supporting the evaluation, contributing to key data that helps us understand and evaluate our programmes.

  1. Calendar management

You will maintain our internal electronic Hazel Hill calendar, which is central to our operations, doing routine updates, tracking who is using the wood, when, and flagging any potential diary clashes. You will help schedule external client bookings and internal programmes, keep track of internal meetings, contractors, reporting on how and how much the wood is used.  

  1. Day to day operations & financial transactions:

At the hub of operations, you will have contact across the team. You will be responsible for day to day tasks, e.g. purchasing (with delegated levels of authority) e.g consumables for buildings, materials for events, DBS checks, paying contractor maintenance invoices, Trustee expenses. You will maintain several databases keeping track of operations, liaising with the finance/bookkeeper, e.g. recording information about how we spend our grants.

  1. Building maintenance administration:

Working closely with the Facilities manager and the building care team, you will support and help refine processes, e.g. accurate and timely recording/data entry to spreadsheets keeping track of routine and reactive planned maintenance, H&S checks, helping organise routine cleaning, contacting contractors.  

  1. Other duties:

Dependent on interest and experience, you may be called on from time to time to help with: relief caretaking (e.g. supporting John Bailey to open and close buildings for clients); we also encourage team members to be part of the delivery team for some programmes, e.g. as site-crew: ensuring participants are comfortable, helping out with housekeeping, lighting stoves, supporting catering. This may involve the occasional weekend. You get to use a walkie-talkie!

Hours, Pay etc: This is a part-time role, 2 days per week spread over 4 days (working week) eg 3-4 hrs per day.

Predominantly based in the Forest Ark, with home-based work to supplement. This is a self-employed position. Pay is subject to negotiation and dependent on experience. Part of the benefits incudes access to the wood and helping a worthwhile project.

 

About you: Ideally you will live near the wood with some flexibility in time to spread your hours across e.g. four working days a week, and to deliver your hours where reasonable to attend key meetings with team members/clients/contractors.

Person Specification

Criteria

Essential

Desirable

Skills required

·         Excellent communication and organisation skills.

·         Strong customer-focus

·         Excellent IT skills, including word-processing, using spreadsheets, online shared folders

·         Strong eye for detail, thorough and consistent

·         Comfortable taking own initiative

·         Comfortable balancing own and other priorities

·         Proactive in identifying tasks that need doing

Good at looking at end to end administrative or operational processes, seeking continuous improvement

Knowledge

·         An excellent working knowledge of Microsoft Office products eg Word, Excel

·         Good knowledge of financial transactions and purchasing

 

·         Knowledge of Xero accounting software

·         Knowledge of Salesforce

Relevant experience

·         Experience in a customer-facing operational and or administrative role

Working for a hire venue, or organisation running workshops/courses

Disposition

·         Friendly, patient, courteous

·         flexible approach with customers and with our team

 

 

To apply: please send a CV and covering letter, outlining how you meet the person specification, to Caroline Hukins, Email: carolinehukins@gmail.com

We are also advertising for a bookkeeping role.  If you think you have the skills to combine and fulfil both roles, please indicate this in your application.


 Finance Assistant and Bookkeeper (Part Time)

Deadline for applications. Monday 9 September, Interviews: w/c 13 September, dates tbc

Background to this role: We have had the benefit of an excellent administrator/bookkeeper that helped us shift from paper-based systems to more efficient and robust processes; for example, using Xero for our financial management, and Salesforce as an online shared platform.

 

This Finance role is intended to support the Operations Coordinator in providing a reliable and consistent support service to the team and to clients.  It is vital that our finances are well managed, money moves in and out in timely fashion, and that people are invoiced and paid promptly.  All this is essential to the smooth running of the charity. It is possible that we could combine the finance and the Operations Coordinator roles.  If this would be of interest, please indicate so in your application. You can see both job descriptions on our website www.hazelhill.org.uk

 

Details of the job role:

  • Invoicing event participants and venue hire clients
  • Processing all income (donations and trading income) and coding it appropriately
  • Recording income and expenditure against different budgets and codes, and tracking expenditure against grant funding
  • Online and in person banking and reconciliation
  • Providing financial reports to managers and trustees as requested
  • Ensuring that recording and reporting systems meet the needs of the charity, in liaison with managers and trustees
  • Work with accountant to produce accurate annual accounts and file with Charities commission and companies house
  • Work with colleagues to produce annual budget, report against it quarterly, and reforecast as necessary.
  • Payroll and expenses – pay team members, freelance facilitators and volunteer expense claims
  • Cashflow monitoring
  • Liaison with HMRC, including making gift aid claims
  • Dependent on interest and experience, you may be called on from time to time to help with: relief caretaking (ie: opening and closing buildings for clients); we also encourage team members to be part of the delivery team for some programmes, e.g. as site-crew: ensuring participants are comfortable, helping out with housekeeping, lighting stoves, supporting catering. This may involve the occasional weekend. You get to use a walkie-talkie!

 

Hours, Pay etc: This is a part-time role, we anticipate approx. 4-6 hours per week; we are flexible as to where and when the hours are delivered.  The Finance/Bookkeeper could be based from home, or could make use of the pop up office facility in the Forest Ark, at Hazel Hill Wood (SP5 1AU).  This is a self-employed position. Pay is subject to negotiation and dependent on experience. Part of the benefits incudes access to the wood and helping a worthwhile project.

 

About you: Ideally you will live near the wood with some flexibility in time to attend meetings as requested.  Please see the person specification that follows below.

Person Specification

Criteria

Essential

Desirable

Skills required

·         Highly numerate

·         Excellent organisational skills

·         Excellent IT skills, including word-processing, using spreadsheets, online shared folders

·         Strong eye for detail, thorough and consistent

·         Good time management, able to prioritise appropriately

·         Proactive in identifying tasks that need doing, or improvements to existing systems

 

Knowledge

·         Knowledge of Xero accounting software

·         Advanced knowledge of Microsoft Office products especially Excel

·         Good knowledge of financial transactions and purchasing

 

·         Knowledge of Salesforce

Relevant experience

·         Experience of bookkeeping

·         Experience of financial management (income / expenditure reports, cashflow monitoring, producing management accounts)

·         Financial role in charity sector

Disposition

·         patient, thorough, attentive to detail

·         flexible approach with customers and with our team

 

 To apply: please send a CV and covering letter, explaining your interest in the organisation and the position, to Caroline Hukins, Email: carolinehukins@gmail.com

 

We are also advertising for an Operations Coordinator role (see above).  If you think you have the skills to combine and fulfil both roles, please indicate this in your application.


 Occasional Chef/Caterer Vacancy at Hazel Hill Wood

Are you a self-employed chef/caterer interested in our exciting and pioneering charitable project at Hazel Hill Wood, a few miles outside Salisbury.

Hazel Hill Trust runs a beautiful 70 acre educational woodland that hosts pioneering and holistic education events: from local school groups coming to learn about nature and biodiversity, to workshops for front-line workers building their resilience and wellbeing.

About you: We’d love to hear from you if are a self-employed chef or professional caterer who lives locally, and you have capacity to support us with occasional catering. You need to be great with people, can take ownership for creating menus, organising the shopping and liaising with clients as appropriate. Our work is growing, and if successful, you could be supporting several catering events this year, with a potential for more in 2019. You would be part of our self-employed and part-time team at the wood, most of whom also have other roles.

To find out more, click here to see the official job advertisement


Volunteer Opportunities

We are always looking for volunteers to support with a range of tasks at the wood. From mowing the grassy rides to helping with advertising and everything in between. If you are interested in offering your support to Hazel Hill Wood then please get in touch with the Programmes manager  at programmes@hazelhill.org.uk